International Institute of Tropical Agriculture (IITA)


10 years

1 April

26 March, 2024

R4D Program Finance and Administrative Specialist

Job description

About the role

Finance and Administrative Support to R4D

  • Provide support and guidance to Science Area Directors and Program Leads on financial and administrative matters.
  • Assist and advise Deputy Director General-Research for Development (R4D) on financial and administrative matters within the R4D directorate.
  • Perform financial analyses and monitor budgets and burn rates of Initiatives and W3/bilateral projects within the R4D directorate.
  • Develop agendas for regular meetings with Science Areas Directors and Program Leads and monitor the implementation of action plans, developed during such meetings.
  • Any other finance and administrative-related duties as assigned by Deputy Director General, Research for Development (R4D).

Support to Proposal Development

  • Participate in the formulation of budgets and financial plans during proposal development and annual institutional plans.
  • Assist with the alignment of staff FTE and other financial needs in relation to the One CGIAR Initiative budgets.
  • Monitor progress with investments in science infrastructure, as defined in the IITA’s Refreshed 2023-2030 Strategy.

Administrative Oversight of the IITA@ICIPE office

  • Oversee financial and administrative operations of the IITA@ICIPE office, including People and Culture management, procurement, security, facilities maintenance, asset management, and supervision of administrative staff, among others.
  • Liaise with HQ on financial and administrative matters of the IITA@ICIPE office.

About you

Educational Qualifications and Experience

The candidate should have an advanced degree in a relevant field such as Business Management, MBA in Finance, or Accounting. Project management training is an added advantage.

  • At least ten years of extensive experience working in a similar position, preferably in a donorfunded not-for-profit international organisation.
  • Solid knowledge in financial and contractual management of large, complex donor-funded projects, preferably within the agricultural research arena.
  • Experience in overseeing administrative and financial operations, and with team and people management abilities.
  • Demonstrable skills in the budgeting requirements and proposal development processes of major international donors.
  • Extensive knowledge in financial planning, budget monitoring, forecasting methods, financial data analysis, donor reporting, and ability to explain budgeting and financial information in plain terms.
  • Excellent written and verbal communication skills.
  • Good interpersonal skills, including the ability to relate respectfully with staff at all levels and across work areas.
  • Excellent planning and organisational skills with the ability to pay attention to detail.
  • High level of proficiency in using Microsoft Office packages (Word, PowerPoint, and advanced-level user of Excel). Hands-on experience with accounting software and ERPs is essential.
  • Fluency in both written and spoken English.